Annual General Meeting (AGM)

Usually held in October or November, the TSAA’s Annual General Meeting (AGM) is an opportunity to become involved on a number of levels with the association.  The AGM is held online (via Zoom) and is open to all members to attend.  Eligible memberships are entitled to one vote per membership.  As well as the legal requirements of the AGM listed belong, we usually also have a guest speaker for the night.

An AGM is a meeting of the members of an incorporated association required to be held within six months after the close of the association's financial year.  

The business of an AGM is normally to:

• confirm the minutes of the last AGM and of any special general meeting held since that meeting,
• receive, from the committee, reports on the activities of the association during the last financial year,
• elect office bearers and ordinary members of the committee, 
• receive the association's financial statements (this must be done at the AGM and may not be done at any other general meeting), and 
• conduct other business of which notice has been given to the members.

An AGM must:

• if required, elect new committee members and possibly new office-bearers, that is, the president, vice president, treasurer and Secretary – if no Secretary is appointed the public officer will hold the position for the following 12 months, and 
• report to members on the year’s activities, including financial performance and events.

AGMs will also usually:

• decide on any proposed changes to the association's constitution, and 
• discuss any significant issues relevant to members.

If you are considering nominating for a Committee position at the next AGM, please read the role of the Committee under the Incorporated Associations Act (2009) and the TSAA Committee position descriptions.  You may also like to complete the free Australian Charities and Not-for-Profits Commission elearning module for Charity Committee members to better understand the role of a Committee Member prior to nominating.

Notice of Annual General Meeting

Committee Position Descriptions

The positions on the committee are:

• Executive Committee (Office Bearers) - President, Vice President, Treasurer and Secretary, and 
• Up to six (6) General Committee Members.

The position of Public Officer is appointed by the Committee.

Details of the roles and responsibilities of the Committee in general and each position can be found here.